Providing personal assistance to small businesses
Documents can be formatted to your requirements and either printed on your own headed paper, supplied on disc to enable you to make changes or both. Templates of basic letters and forms can also be created using your company logo, allowing you to enter details and print.
If you have reports or correspondence which need to be typed, digital dictation allows you to dictate into either a digital voice recorder or a microphone on your computer. Interviews and group discussions can also be recorded. The file can then be saved on to your computer and sent to me by encrypted email. Your notes will be transcribed and professionally typed in a timely manner and then sent to you by post, email or courier. I can also transcribe from audio tapes or take dictation over the phone using shorthand.
CVs
Whether you are unemployed or looking for a career change, a well-presented CV will help to ensure that you get that important interview. Virtual Secretarial Solutions can professionally produce your CV. All you need to do is contact me by telephone or email. I will send you a questionnaire to complete with your details and I will then create your CV for you. You can have as many copies as you require and I will send them to you along with a copy on CD-ROM or floppy disk.
Student Services
If you have a thesis or dissertation to complete, and time is of the essence, I can help produce your work correctly typed and formatted, allowing you to concentrate on the content.
Mail-Shots
This can include promotional literature, Christmas cards, invitations or address labels. Mail-shots can be prepared and either sent directly to your clients or to you if you wish to frank them with your own logo.
Spreadsheets
Virtual Secretarial Solutions can create Excel spreadsheets from any data for managing budgets, expenses, projects and other aspects of your business.
If you usually pay your accountant to sort out your invoices and receipts, I can transfer this information on to a spreadsheet in a format that your accountant prefers and therefore cut your accountancy bills.
Templates can also be created if you prefer to input the figures yourself.
Presentations
PowerPoint presentations from handwritten notes can be printed on to acetates, emailed or saved on to CD.
Virtual Secretarial Solutions has a specialised network of Virtual Assistants able to offer any secretarial or administrative service. If you need support out with the areas mentioned above, please contact me to discuss your requirements.
General Administration and Secretarial Tasks
Word ProcessingProofreading
For any work undertaken by Virtual Secretarial Solutions, proofreading will be a natural part of the job. However, this service is offered on a stand-alone basis to aid accuracy prior to a document or publication going to print. Sometimes you can become so familiar with your own work that you need a fresh pair of eyes to look at your work objectively in order to pick up on errors you may have overlooked. I will check and correct spelling, punctuation, grammar and typographical errors as well as checking consistency in layout. No restructuring or rewriting is undertaken, leaving your own style intact.
HR Support
Recruitment is an extremely time-consuming task and I can provide assistance with finding the correct candidate for your vacancy by arranging the advertising, CV sifting, arranging interviews and dealing with correspondence. I can also assist with contracts of employment, employee handbooks and any other HR issues.
